Team Collaboration

Vidsue's team collaboration features make it easy to work together on video projects, share resources, and maintain brand consistency. This guide will help you set up and use team collaboration effectively.

Understanding Team Accounts

A team account in Vidsue allows multiple users to:

• Share video projects
• Access common resources like assets, templates, and brand presets
• Maintain consistent branding across all team videos
• Review and provide feedback on videos
• Manage permissions and access levels

Team collaboration is available on Business and Enterprise plans.

Setting Up Your Team

Collaborating on Video Projects

Creating Team Projects

Start a new collaborative video project:

1. From your dashboard, click Create Videos
2. Select Team Project as the project type
3. Fill in the project details:
   • Project name
   • Description
   • Due date (if applicable)
   • Team members involved
4. Choose project settings:
   • Brand preset to use
   • Default template
   • Access permissions
5. Click Create Project to begin

Sharing Projects with Team Members

To collaborate on an existing project:

1. Open the video project
2. Click the Share button
3. Enter team member names or email addresses
4. Set their access level:
   • View only: Can watch but not edit
   • Comment: Can add comments and suggestions
   • Edit: Can make changes to the video
   • Manage: Can change settings and share with others
5. Include a message explaining what you need from them
6. Click Share to grant access

Providing and Receiving Feedback

Collaborate efficiently with comments:

1. Open the shared video
2. Use the comment tool to add feedback:
   • Click the Comment button
   • Click on the specific part of the video you want to comment on
   • Type your feedback
   • Add attachments or reference links if needed
   • Set priority level (optional)
3. Team members will be notified of new comments
4. Use the comment thread to discuss changes
5. Mark comments as resolved once addressed

Managing Video Approval Process

For teams that require formal approvals:

1. Complete your video edit
2. Click the Request Approval button
3. Select the team members who need to approve
4. Add any context or notes about what to review
5. Approvers will receive a notification
6. They can approve, reject, or request changes
7. Once all required approvals are received, the video is marked as approved

Managing Team Resources

Shared Asset Library

Use a common library of visual elements:

1. Go to Asset Library > Team Assets
2. Here you can:
   • View all team-shared assets
   • Add new assets to the team library
   • Organize assets into collections
   • Set permissions for specific assets
3. Team members can use these assets in their videos based on their permission level

Team Templates

Create and share video templates:

1. Access Templates > Team Templates
2. Create templates that follow your brand guidelines
3. Share templates with specific team members or groups
4. Set whether templates can be:
   • Used as-is only
   • Modified for individual projects
   • Used as a basis for new templates

Brand Consistency Settings

Ensure all team videos maintain brand standards:

1. Go to Settings > Brand
2. Configure team-wide brand settings:
   • Required brand elements
   • Optional brand elements
   • Restricted elements (what cannot be changed)
3. Set up approval requirements for brand deviations

Team Collaboration Best Practices

Establishing Clear Roles

Define who does what for smoother collaboration:

1. Project Manager: Oversees project timelines and coordinates team
2. Content Creator: Writes scripts and plans content
3. Video Editor: Handles visual customization and refinement
4. Brand Guardian: Ensures brand compliance
5. Subject Matter Expert: Verifies factual accuracy

Setting Up Efficient Workflows

Create standardized processes:

1. Develop a standard project creation checklist
2. Establish clear handoff points between team members
3. Create templates for common request types
4. Document your video creation process
5. Schedule regular review sessions

Communication Guidelines

Foster effective team communication:

1. Be specific in comments and feedback
2. Reference exact timestamps when discussing changes
3. Use screenshots or reference images to clarify ideas
4. Provide constructive suggestions, not just criticism
5. Acknowledge and respond to all comments

Common Team Challenges and Solutions

Advanced Team Features

Team Analytics

Track team performance and usage:

1. Go to Analytics > Team Reports
2. View metrics like:
   • Videos created per team member
   • Average time to completion
   • Resource usage statistics
   • Common bottlenecks
3. Use these insights to optimize your workflow

Custom Team Roles

For Enterprise plans, create specialized roles:

1. Go to Settings > Team Management > Custom Roles
2. Create roles with specific permission sets
3. Assign these roles to appropriate team members
4. Adjust permissions as team needs evolve

Integration with Other Tools

Connect Vidsue with your existing workflow:

1. Check Settings > Integrations
2. Connect with tools like:
   • Project management software
   • Communication platforms
   • Cloud storage services
   • Marketing automation tools

Next Steps

Now that you understand team collaboration, you might want to explore:

• Brand Presets to maintain consistent branding
• Video Templates for your team to use
• Asset Library to organize shared visual resources

Effective team collaboration helps you create better videos faster while maintaining quality and brand consistency. Take time to set up your team structure properly, and you'll see improved results in your video production.